Exhibitor Quick Facts

Exhibitor Quick Facts


Watch for the monthly Exhibitor Newsletters that be sent out starting in the spring to assist with all your pre-show planning needs. This Exhibitor Service Center page will also be updated with new information as it becomes available, so be sure to check back often.  

  • Exhibitor Quick Guide

  • Update Your Company Profile Listing

    Visit the current floor plan here to confirm your booth location and review your profile. Any profile edits should be sent to Bianca at bhughes@leadingage.org.

  • Online Booth Payments - All Exhibit fees balances to be paid by June 29!

    You can pay your deposit and/or remaining booth balance online here. For a copy of your invoice, contact Bianca at bhughes@leadingage.org.

  • Additional Marketing Opportunities - DEADLINE APPROACHING

    Opportunities now available include:

    • Advertising in EXPO Preview. Click here for Insertion Order Form. Deadline for Insertion Order: JUNE 10!
    • Annual Meeting Sponsorship
    • Participation/Product Placement in My Community Showrooms
    • LeadingAge LIVE 

    Contact sales@leadingage.org for more details or visit https://leadingageannualmeeting.org/sponsorship-opportunities.

  • EXPO Schedule

    Move - In

    Saturday, October 26: 8:00 AM - 5:00 PM

    Sunday, October 27: 8:00 AM - 5:00 PM

    Monday, October 28: 8:00 AM - 10:00 AM

    EXPO Open

    Monday, October 28: 11:30 AM - 3:30 PM

    (Lunch in EXPO hall with attendees)

    Tuesday, October 29: 12:00 PM - 3:30 PM

    (Lunch in EXPO hall with attendees) 

    Exhibitor Networking Breakfast

    Wedenesday, October 30: 8:00 AM - 9:30 AM

    EXPO Open

    Wednesday, October 30: 9:30 AM - 11:30 AM

    (Coffee reception with attendees) 

    Move - Out

    Wednesday, October 30: 11:30 AM - 8:00 PM

    For more information and helpful hints on post-show procedures and move-out, please go to


  • Hotel Reservations and Exhibitor Staff Badge Registration

    Current exhibitors: Start your exhibitor staff badges registration and hotel reservations at https://leadingageannualmeeting.org/exhibitors-sponsors-register

  • Official Vendors - Beware of Scams


    Housing will open in the summer, in conjunction with Exhibitor Staff Badge registration and Attendee registration. Exhibitors will receive this information via monthly Exhibitor eNewsletters. Please beware of housing pirates who misrepresent themselves and are not affiliated with LeadingAge. As an exhibitor, you will receive the pre-show attendee mailing list in August. We do not sell these lists or distribute them to non-exhibiting companies. Below is a listing of the official show vendors.

    • FREEMAN: General service contractor/decorating company providing carpet, furniture rentals, labor, shipping options, material handling.
    • SHOWCARE: Registration and housing, lead retrieval rentals
    • SAN DIEGO CONVENTION CENTER: Facilities services, electric, internet
    • CENTERPLATE: Catering, Food & Beverage
    • PSAV: Audio Visual
  • Terms and Conditions

    When planning your booth display, be sure to review the Terms and Conditions to avoid onsite issues. Here you will find height regulations, cancellation policy, etc. When planning your travel, be sure you allow enough time for tear down at the close of the show. Move-out is not allowed during EXPO hours and early tear-down is subject to a fee and loss of priority points for space selection. View the Terms and Conditions here.

  • Exhibitor Success Program

    Log in using the password found in your Exhibitor Newsletter to access the latest Exhibitor Success Program Toolkit.

  • Exhibitor Kit

  • When Can I Reserve My 2020 Booth Space?

    LeadingAge Partners, Supporters and Sponsors will have the opportunity to book booth space for the 2020 Annual Meeting & EXPO in September and will be contacted by LeadingAge when this is available. All other 2019 Exhibitors will receive an appointment time to book their 2020 booth in the EXPO HQ and Sales Office at the 2019 Annual Meeting. All new companies can reserve their booth in December 2019.

    To become a 2020 Partner, Supporter or Sponsor and take advantage of the early booking benefit, contact sales@leadingage.org


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